Privacy Policy for Attend-in

Effective Date: October 18, 2025

In short: We collect the data you provide (like email, password, and attendance logs) to make the app work. We use third-party services like Firebase (for storage and analytics) and AdMob (for ads) which may also collect data. We do not sell your data. You can delete your account and data at any time.

1. Introduction

This Privacy Policy describes how Element ("we," "us," or "our"), the data controller, collects, uses, and discloses your information in connection with your use of our mobile application, Attend-in (the "Service"). Your privacy is important to us, and we are committed to protecting it.

By using our Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect information necessary to provide and improve our Service.

a) Information You Provide Directly

Account Information: When you create an account, we collect your Email Address and Password (which is encrypted). We may also collect a Username.
Profile Information: You may optionally provide a Phone Number and a Profile Picture.
Attendance Data: We collect all data you submit, including clock-in/out timestamps, leave requests (reasons, dates), and overtime requests (descriptions, times).
Optional Data: You may provide a Workplace Photo to personalize your home screen.

b) Information Collected Automatically

Timezone Information: We automatically detect your device's timezone to ensure the accuracy of your attendance records.
Usage and Analytics Data: We use Firebase Analytics to collect information about how you interact with our Service (e.g., features used, buttons clicked). This anonymous data helps us understand usage, fix bugs, and improve the app.
Advertising Data: We use Google AdMob, which may collect device identifiers (like the Google Advertising ID) to serve personalized ads.

3. How We Use Your Information

To Provide and Maintain the Service: To authenticate you, manage your account, and store your attendance logs.
To Improve and Personalize: To display your profile information and use analytics to enhance the user experience.
To Communicate With You: To send essential notifications, such as password reset links or service updates.
To Support the Service: To display advertisements, which helps keep the core features of the app free.

4. Information Sharing and Disclosure

We do not sell your personal information. We only share data with trusted third-party service providers as necessary to operate the Service.

Google Firebase: Our app is built on the Firebase platform. We use its services for:
- Authentication: To manage your sign-in.
- Firestore: To store your account and attendance data.
- Firebase Storage: To store images (like profile pictures).
- Firebase Analytics: For anonymous usage statistics.
Google's privacy practices are described here: https://policies.google.com/privacy
Google AdMob: We use Google AdMob to display ads. AdMob may use collected data to personalize advertising.

5. Your Data Rights, Management, and Deletion

We give you control over your personal data.

Access and Correction: You can access and update your profile information (Username, Phone Number, Profile Picture) at any time through the "Edit Profile" screen.
Advertising Opt-Out: You can opt out of personalized advertising by adjusting the settings on your Android device (usually under Settings > Google > Ads > Opt out of Ads Personalization).
Data Deletion: You have the right to delete your data.
- Full Account Deletion: You can permanently delete your entire account and all associated data at any time. For instructions, please visit our Account Deletion Guide.
- Partial Data Deletion: You may also request the deletion of specific data (like your profile picture). For more information, please see our Data Deletion Policy.

6. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

If you delete your account, all your personal information and attendance data will be permanently deleted from our servers within a reasonable timeframe.

7. Data Security

The security of your data is important to us. We use commercially acceptable means to protect your Personal Information, such as encryption and secure access protocols provided by Google Firebase. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure.

8. Children's Privacy

Our Service is not intended for use by anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you believe your child has provided us with Personal Information, please contact us so we can take appropriate action.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

By email: foreelement45@gmail.com